2025 ACB Conference and Convention

Exhibit Booth Information and Opportunities

General Information and Booth Options:

The exhibit hall will be one of the most popular places at the 2025 ACB Conference and Convention. ACB is collaborating with The Blind Veterans Association with the exhibit hall.

If you are a company that sells adaptive equipment for the blind or visually impaired, are an agency or entity with resources or information of particular interest to ACB attendees, you represent a guide dog school, operate a business that sells items that would be of interest to our members or are an ACB affiliate or special interest group with items to sell, consider being a vendor at the 2025 ACB Conference and Convention in Dallas, Texas.

As an exhibitor, you will give people from across the United States and many foreign countries the opportunity to learn about your products and services, both in person and virtually. Turn browsers into buyers as attendees give technology a trial run, check out tutorials or crafts, or shop for products for home, school, work and play. To ensure virtual convention attendees have an inclusive experience, all exhibitors will receive:

A 10-minute pre-recorded exhibit booth presentation to be aired on ACB media throughout the convention and available as a podcast.

The online registration for the Exhibit Booths will begin in November 2024.

The online registration for the Exhibit Booths is 2025 Exhibitor Registration.
or

Exhibit Booths:

• 20' by 10' booth placement
• Color coordinated backdrops and side curtains
• Large print and Braille booth signs
• Two 8' Skirted tables, four chairs, and a wastebasket
• Discounted advertising
• Company name and booth number in the official Exhibit Hall Showstopper Directory
• Exhibitors may purchase electrical hook-up or internet when you receive the exhibitor kit

• 10' by 10' booth placement
• Color-coordinated backdrops and side curtains
• Large print and Braille booth signs
• 8' Skirted table, two chairs, and a wastebasket
• Discounted advertising
• Company name and booth number in the official Exhibit Hall Showstopper Directory
• Exhibitors may purchase electrical hook-up or internet when you receive the exhibitor kit

• 10' by 10' booth placement
• Color coordinated backdrops and side curtains
• Large print and Braille booth signs
• 8' Skirted table, two chairs, and a wastebasket
• Discounted advertising
• Company name and booth number in the official Exhibit Hall Showstopper Directory
• Exhibitors may purchase electrical hook-up or internet when you receive the exhibitor kit

• 10' by 10' booth - peripheral placement
• Color coordinated backdrops and side curtains
• Large print and Braille booth signs
• 8' skirted table, two chairs, and a wastebasket
• Discounted advertising
• Company name and booth number in the official Exhibit Hall Show-Stopper Directory

Blind / Visually Impaired Entrepreneurs Booth

Blind and visually impaired authors, musicians, craftspeople, etc. receive discounted tabletop pricing for the first, second, and third year of participation in the conference.

Exhibitor Information

• Exhibitor contact information will be listed on the acb.org website.
• There will be a voicemail number set up by ACB where people can leave messages which will be provided to vendors to make return calls after the convention.
• A virtual session will be held on Wednesday, June 25 where attendees can hear about each exhibitor.
• Individual zoom rooms can be set up by exhibitors Thursday, June 26 from 10:00 AM to 1:00 PM Central time. Your Zoom room information for participating vendors will be made available to convention registrants.
• One complimentary registration bag insert.
• Registering for an exhibit booth provides you entry to the exhibit hall.  If you would like to attend other portions of ACB's Conference and Convention, you need to register as a Convention attendee.
• If you would like to participate in the exhibit hall, the exhibitor will need to register and pay for it by May 1, 2025 to be placed in the ACB program. 

Exhibit Hall Schedule:

ACB Marketplace:

• Are you an entertainer or author with CDs or books to sell?
• Do you sell crafts, cosmetics, toys, etc.?
• Is your affiliate looking for a fundraiser?
• Do you have information to distribute before a specific general session?

Consider ACB’s marketplace; if you will only be at the convention for one or two days or the long hours of the exhibit hall are too much.

ACB’s Marketplace will be located near the ACB Café and general session and is one of the highest traffic areas in the conference and convention.  It is open before each morning general session begins (see schedule below) and is filled with something new and exciting every day.

Your Marketplace “booth” will include a draped 6-foot display table and two chairs.  Space is limited, and tables will be assigned on a first come, first served basis. Tables are $25 each, and you may reserve space for one or two days only; specify the days you prefer when registering.  Sorry, but no food items may be sold at Marketplace.

Marketplace Schedule:

Monday, July 7 through Thursday, July 10: 7:30 AM - 10:30 AM

• To reserve your Marketplace table, contact Michael Smitherman at exhibitors@acb.org or by phone at (601) 331-7740.

Cancellation Policy:

Cancellation requests for the exhibit hall and ACB marketplace must be received in writing and will be honored according to the date the request is received as follows:

• Before May 1: Full refund
• May 1 - 31: Fifty percent (50%) refund
• June 1 or later: No Refunds

More Information:

• Booth space will be reserved when full payment is received.
• Do not ship exhibit materials to the Hyatt Regency Dallas.  Use the drayage services provided by the decorator so your boxes will be waiting for you at your booth.
• Exhibit hall kits will be distributed by late May 2025.  Order forms for additional booth furniture and services, shipping rates and the address, and other information will be included.
• The American Council of the Blind, ACB Conference and Convention Committee, the Blinded Veterans Association, Hyatt Regency Dallas, and show management are NOT responsible for contents placed in booths.
• Any individual or organization not having placed an order for occupancy of
  exhibit space will not be permitted to display or demonstrate any products or services in the Exhibit Hall or any meeting space associated with the Convention.
• By completing this exhibitor registration for the 2025 American Council of the Blind (ACB) and Blinded Veterans Association’s (BVA) exhibit hall, I hereby Waive any and all claims, causes of action, demands, or assertions of any kind whatsoever, which I may have or obtain, now or in the future, against ACB/BVA and/or its subsidiaries, officers, directors, members, managers, insurers, affiliates, volunteers, and employees thereof, which may arise out of or in connection with any activities, events, lodging or occasions which are held in connection or in association at the Hyatt Regency Dallas Hotel from July 4 to July 10, 2025, including without limitation, any and all offsite activities and events of any kind, wherever located and whenever held.

Contact Michael Smitherman, Conference Exhibits Coordinator, by email at exhibitors@acb.org, or by phone at (601) 331-7740.